CONDITION RECORD
Read the Surface Before You Choose a Fix
Safe, repeatable observation helps distinguish a stable surface issue from a pattern that deserves deeper investigation.
- FIELD 01
Surface zones and reference points
“Surface zones and reference points” needs a distinct entry for surface zones reference points in the condition record file. For surface zones reference points, place on a measured sketch. Within surface zones reference points, connect to observed pavement conditions. Regarding surface zones reference points, give bidders identical information. While reviewing surface zones reference points, request quantities, methods, and exclusions. Before closing surface zones reference points, retain verification through closeout. Connect surface zones reference points to the affected proposal line. Keep surface zones reference points dates and locations together. Classify surface zones reference points as observed or unresolved. Verify surface zones reference points before dependent work. Retain surface zones reference points revisions in condition record.
- FIELD 02
Date, weather and recent use
“Date, weather and recent use” needs a distinct entry for date weather recent use in the condition record file. For date weather recent use, place on a measured sketch. Within date weather recent use, connect to observed pavement conditions. Regarding date weather recent use, give bidders identical information. While reviewing date weather recent use, request quantities, methods, and exclusions. Before closing date weather recent use, retain verification through closeout. Connect date weather recent use to the affected proposal line. Keep date weather recent use dates and locations together. Classify date weather recent use as observed or unresolved. Verify date weather recent use before dependent work. Retain date weather recent use revisions in condition record.
- FIELD 03
Prior repair locations and known history
“Prior repair locations and known history” needs a distinct entry for prior repair locations known in the condition record file. For prior repair locations known, number every distress area. Within prior repair locations known, photograph boundaries and nearby drainage. Regarding prior repair locations known, map earlier repairs. While reviewing prior repair locations known, compare localized and widespread. Before closing prior repair locations known, state what investigation supports the limit. Connect prior repair locations known to the affected proposal line. Keep prior repair locations known dates and locations together. Classify prior repair locations known as observed or unresolved. Verify prior repair locations known before dependent work. Retain prior repair locations known revisions in condition record.
- FIELD 04
Crack shape, width and continuity
“Crack shape, width and continuity” needs a distinct entry for crack shape width continuity in the condition record file. For crack shape width continuity, number every distress area. Within crack shape width continuity, photograph boundaries and nearby drainage. Regarding crack shape width continuity, map earlier repairs. While reviewing crack shape width continuity, compare localized and widespread. Before closing crack shape width continuity, state what investigation supports the limit. Connect crack shape width continuity to the affected proposal line. Keep crack shape width continuity dates and locations together. Classify crack shape width continuity as observed or unresolved. Verify crack shape width continuity before dependent work. Retain crack shape width continuity revisions in condition record.
- FIELD 05
Depressions, heaving and deformation
“Depressions, heaving and deformation” needs a distinct entry for depressions heaving deformation in the condition record file. For depressions heaving deformation, number every distress area. Within depressions heaving deformation, photograph boundaries and nearby drainage. Regarding depressions heaving deformation, map earlier repairs. While reviewing depressions heaving deformation, compare localized and widespread. Before closing depressions heaving deformation, state what investigation supports the limit. Connect depressions heaving deformation to the affected proposal line. Keep depressions heaving deformation dates and locations together. Classify depressions heaving deformation as observed or unresolved. Verify depressions heaving deformation before dependent work. Retain depressions heaving deformation revisions in condition record.
- FIELD 06
Raveling, potholes and surface wear
“Raveling, potholes and surface wear” needs a distinct entry for raveling potholes surface wear in the condition record file. For raveling potholes surface wear, number every distress area. Within raveling potholes surface wear, photograph boundaries and nearby drainage. Regarding raveling potholes surface wear, map earlier repairs. While reviewing raveling potholes surface wear, compare localized and widespread. Before closing raveling potholes surface wear, state what investigation supports the limit. Connect raveling potholes surface wear to the affected proposal line. Keep raveling potholes surface wear dates and locations together. Classify raveling potholes surface wear as observed or unresolved. Verify raveling potholes surface wear before dependent work. Retain raveling potholes surface wear revisions in condition record.
- FIELD 07
Unconfined edges and shoulders
“Unconfined edges and shoulders” needs a distinct entry for unconfined edges shoulders in the condition record file. For unconfined edges shoulders, label every location clearly. Within unconfined edges shoulders, measure elevations and adjacent surfaces. Regarding unconfined edges shoulders, define restoration before pricing. While reviewing unconfined edges shoulders, keep tolerances consistent across proposals. Before closing unconfined edges shoulders, photograph accepted closeout conditions. Connect unconfined edges shoulders to the affected proposal line. Keep unconfined edges shoulders dates and locations together. Classify unconfined edges shoulders as observed or unresolved. Verify unconfined edges shoulders before dependent work. Retain unconfined edges shoulders revisions in condition record.
- FIELD 08
Standing water and runoff paths
“Standing water and runoff paths” needs a distinct entry for standing water runoff paths in the condition record file. For standing water runoff paths, map high and low points. Within standing water runoff paths, photograph during representative rainfall. Regarding standing water runoff paths, trace outlets and edge discharge. While reviewing standing water runoff paths, separate investigation from construction details. Before closing standing water runoff paths, assign design responsibility in writing. Connect standing water runoff paths to the affected proposal line. Keep standing water runoff paths dates and locations together. Classify standing water runoff paths as observed or unresolved. Verify standing water runoff paths before dependent work. Retain standing water runoff paths revisions in condition record.
- FIELD 09
Loads, turning areas and seasonal change
“Loads, turning areas and seasonal change” needs a distinct entry for loads turning areas seasonal in the condition record file. For loads turning areas seasonal, plot routes by operating period. Within loads turning areas seasonal, separate vehicle and pedestrian movement. Regarding loads turning areas seasonal, protect delivery and emergency access. While reviewing loads turning areas seasonal, name zones that remain usable. Before closing loads turning areas seasonal, define reopening evidence by phase. Connect loads turning areas seasonal to the affected proposal line. Keep loads turning areas seasonal dates and locations together. Classify loads turning areas seasonal as observed or unresolved. Verify loads turning areas seasonal before dependent work. Retain loads turning areas seasonal revisions in condition record.
Make observations from stable surfaces. Pavement design, excavation, drainage and public-access work require qualified review for the property.